Shredding confidential paperwork is an important way that you can protect your customers’ privacy. Destroying confidential information such as: customer lists, sales stats, any financial records and personnel files… that’s all sensitive information. But there’s much more. Legal documents, cancelled checks, account records, computer printouts they’re nobody’s business but yours. Then there’s advertising misprints, tax records, invoices and price lists. Inventory lists, outdated business records, new product proposals, credit card receipts and competitive information. If they are confidential or sensitive they need to be destroyed when it’s no longer needed?
But how are you disposing of other paperwork that is generated on a daily basis? For example, internal documents detailing product launches or pricing initiatives could be a goldmine for competitors if such information was lost or stolen. It’s clear your security policy and document handling practices must be extended to encompass corporate materials as well as client information. We’ve outlined a few steps:
- Identify the corporate materials that are classified as confidential and should be protected.
- Develop a comprehensive overview of how these internal documents are generated, revised and stored so you can spot any security weaknesses.
- Encrypt the data on portable devices such as smart phones, tablets, external memory drives and laptops so company information is better protected in the event of theft or loss.
- Extend the same secure document handling practices used with client information to corporate documents, and shred documents once they are no longer needed.
Do you have questions about how to get started? At Shred-it, we’ve been helping keep companies secure for more than two decades. Contact us today!