In our first two videos, we’ve established the importance of keeping your company secure and your obligation to comply with information security privacy laws. We’ve also established the fact that shredding confidential information is the preferred way to destroy your information once it is no longer needed.
But, do you know exactly what to shred? Watch our 2 minute video below for tips on what you should be considering when deciding what information requires shredding services:
Certain information is obviously confidential and should be destroyed through document destruction such as:
- Personal information with a signature
- Account numbers
- Patient medical information
- Financial documents
- Legal contracts or information
During the course of typical work activities, it is likely that your employees are also generating a lot of paperwork that you might want to consider protecting through document shredding such as training information, new product reports, performance reviews, marketing information, pricing initiatives and more. If this information is either lost or stolen, it could represent a major risk.
The recommended solution to mitigate as much risk as possible is to simply shred everything – a shred all policy. A shred all policy eliminates any confusion about what to shred because all confidential information is shredded after any retention periods are met. In addition to paper shredding, your security policy should extend to destroying non-paper products such as CDs and hard drives with shredding services.. Finally, don’t overlook how you store your documents prior to shredding because unless they are in a secure, locked console, they could be removed or stolen.